Job description
Summary
HII-Mission Technologies is seeking a Technical Proposal Writer to join the team! This will be an on-site position based out of our Fair Lakes, VA location. The Technical Proposal Writer is responsible for writing compliant and compelling proposal responses in response to commercial and U.S. government solicitation requirements. The Technical Proposal Writer incorporates the proposal capture strategy, proposal lenses, customer hot buttons, and discriminators through assigned sections. This position requires that the Technical Proposal Writer work closely with the Capture Manager, Proposal Manager, Volume Lead, Subject Matter Experts (SME), and functional departments as necessary (e.g., Contracts/Subcontracts, Quality, Procurement) for proposal content.
Key Responsibilities
- Lead, manage, and mentor a team of proposal writers, ensuring high quality, compliant, and compelling content across all assigned sections and volumes
- Oversee development of compliant outlines, writing assignments, and annotated shells aligned to RFP Section L & M requirements
- Conduct quality reviews of writer drafts, providing actionable editorial guidance to strengthen clarity, consistency, voice, substantiation, and alignment with win themes
- Coordinate closely with Proposal Managers, Capture Managers, and SMEs to ensure all writing inputs accurately reflect strategy, solution, and technical approach
- Develop and enforce writing standards, style guides, templates, and best practices to drive consistency and efficiency across proposal teams
- Manage writing schedules, track progress against milestones, and ensure timely delivery of drafts for reviews (Pink/Red/Gold/White Glove)
- Identify skill gaps and provide coaching, training, and feedback to improve writer performance and readiness for complex bids
- Support surge efforts by reallocating writing resources, balancing workloads, and anticipating staffing needs for upcoming solicitations
- Maintain version control, configuration management discipline, and adherence to proposal management processes
- Write assigned proposal sections in accordance with the proposal schedule, the compliance matrix/proposal outline, and within the allocated page count
- Review the RFP and assure clear understanding of all requirements
- Review all amendments and Q&As for impact to assigned proposal sections and incorporate changes as necessary
- Help formulate graphics to support written content
- Write all assigned sections through approved proposal lenses
- Incorporate the win strategy/proposal lenses/discriminators through assigned sections
- Work with SME resources to augment proposal content
- Develop list of questions for submission to the Proposal Manager
- Review and adjudicate comments from reviewers
What You Need To Have
15+ years relevant experience with Bachelors in related field; 13+ years relevant experience with Masters in related field; or High School Diploma or equivalent and 19+ years relevant experience
In-depth understanding of compliance with all sections of governmental RFPs, experience analyzing RFPs, creating annotated outlines, writing new material, editing written material, and producing high-quality proposals under tight deadlines
Strong verbal and written communication skills are essential, along with attention to detail and accuracy
Strong organizational and time management skills
Strong facilitation, communication, and presentation skills
Highly developed word processing skills, especially with Microsoft Office products and working knowledge of graphics and desktop software (Word, Excel, PowerPoint)
Working knowledge of Sharepoint or other proposal collaboration software
Flexible and open to changing schedules and priorities and managing multiple tasks simultaneously within compressed timeframes
Able and willing to work extended hours to meet dynamically changing needs and delivery schedules
Bonus Points For
- TS clearance
- BA degree (in professional writing or English literature desired) and 3+ years of continuous proposal writing experience for large bid efforts in the areas of, but not limited to, management approaches, past performance and experience, quality plans, staffing plans, transition plans, and resumes
